Luxury Wedding Invitations Scotland- Wedding Stationery Checklist

What wedding stationery do I need? It can be a bit overwhelming knowing where to start when planning your wedding and organising your wedding stationery! For a start it is useful to know what wedding stationery is available and what it’s actually for. That way you know whether it’s something that you need (or want) for your special day. Don’t panic! I’m here to make it as easy as possible; here’s your wedding stationery checklist!

baby blue pocketfold wedding invitation handmade wax seal evening invite


Save the dates


RSVP cards


Order of service

Order of the day

Table plans


Place cards

Table number/names

Favour tags



Thank you card

Wedding stationery checklist: Before the day


As the name suggests these ask your guests to keep this date free for your wedding. They are usually sent up to a year before your wedding but can be sent as soon as you have booked your date and venue. They are particularly useful if you have guests traveling from further afield or your wedding is on a Bank Holiday weekend, as this gives your guests plenty of time to get organised.


Often these are the first glimpse your guest gets of your wedding style and they should contain all the important information. Making it clear in the first place will save you time later, so make sure the date, location, and time is obvious. You may want to include info on accommodation, directions, buss details, gift wishes, menu choices, and possibly links to any wedding websites you have set up.

It’s also important to be clear on who you are inviting and for how long: is the guest invited to the whole day or just the evening reception, and are they allowed a plus one, or can they bring their kids.

TOP TIP: you don’t need an invite for each guest: it’s usually one per couple and family, with a few extra for single guests!


Another thing to consider is the inclusion of an RSVP or reply card in your invitation. The term RSVP comes from the French expression répondez s'il vous plaît, meaning "please respond". They are usually small cards with tick boxes for yes or no to let you know if your guests can come or not, and how many will be attending. They commonly also have a space to ask for any dietary requirements (just in case any of your guests have an allergy or preference e.g. vegetarian) and finding this out in advance can help you plan your wedding menu.

By providing your guests a separate RSVP card it can allow them to respond much quicker (by not having to remember to buy a separate card and then forget to post it for another couple of weeks) meaning that you can confirm your numbers sooner with less hassle. It’s up to you whether you pre-pay postage by adding a stamp, or ask your guests to pay for their own. You can also ask your guests to RSVP by text or online if you are using a wedding website. The choice is yours!

Wedding stationery checklist: On the day


These are booklets that contain the info of what’s going to happen at the ceremony. They are more traditional and are used at religious ceremonies and include the order of a church marriage service, titles of the readings and words for the hymns. They can include the names of the Bridal party involved in the ceremony and can become a lovely keep-sake.


These are more commonly used at non-religious ceremonies, but again contain the info of what’s going to happen at the ceremony and often into the Evening Reception They tend to be a single page with the running order of the whole day, including the times for the meal and speeches. In a more modern twist, they are often they are shown as a pictorial timeline.


Typically, this is a large board or frame that displays each guest’s name that is grouped according to their table, and helps your guest to find their seat. They should be displayed at the entrance to the reception so that your guest knows where they are seated.

  • MENU:

Obviously, menus provide a description of the food that you will be serving at your wedding breakfast. It can be useful to remind your guest of what they are having, particularly if they chose their menu options some time ago. Depending on the style, you can either give one per person as a flat menu, or two per table if free standing.


Small cards or names added to individual menus that are placed at each table setting to indicate where each guest should sit. They make it easier for your guest to find their seat, and can help the venue with any catering requirements.


Each table will have a number/name on your Table Plan and will help your guests find their way to their seat. They are often put in the centre of table and can be named after anything; possibly places you have visited as couple, your favourite songs, films, or books.


It is still tradition to give your guests favour on the wedding breakfast table; a little thank you for attending your wedding, but rather than using a small box a more modern twist is to tie a little tag to, for example, a small bottle of booze. These tags can also be used for place cards.

  • SIGNS:

Signs can be displayed around your venue to welcome your guests or to remind them on your thoughts regarding the sharing of photos on social media.

Wedding stationery checklist: After the day


As the name suggests these cards are used to say thank you to your guest for any presents they have given you. It can be a lovely touch to use one of your wedding photos to show your guests, particularly for guests that were not able to attend.

TOP TIP: coordinate the look of your stationery suite to give a super luxe feel that will impress your guests and run effortlessly throughout your Wedding Day! I can help you achieve a matching look with all your stationery. All my designs are available in all the colours I offer and can be personalised to your wedding colour scheme.

Want to organise your Luxury Wedding Invitations?

You don't need to have every item on my Wedding Stationery Checklist: it's just a guide to get your started. Don’t forget that I have everything organised so that you can sort your wedding stationery from the comfort of your sofa with zero stress. I work with busy couples all over Scotland: from Dumfries, to Glasgow, and Aberdeen, to help them create the stationery they are looking for.

Please get in contact as I'd love to be part of your special day!


If you found this useful then why not have a read of another blog post I’ve shared:

5 Reason why you should use a Stationer for your Wedding Invitations

Head over to my Instagram to get some inspo